Centering inclusivity in the design of online conferences—An OHBM–Open Science perspective

Author:

Levitis Elizabeth12ORCID,van Praag Cassandra D Gould34ORCID,Gau Rémi5ORCID,Heunis Stephan6ORCID,DuPre Elizabeth7ORCID,Kiar Gregory89ORCID,Bottenhorn Katherine L10ORCID,Glatard Tristan11ORCID,Nikolaidis Aki9ORCID,Whitaker Kirstie Jane12ORCID,Mancini Matteo131415ORCID,Niso Guiomar1617ORCID,Afyouni Soroosh1819,Alonso-Ortiz Eva20ORCID,Appelhoff Stefan21ORCID,Arnatkeviciute Aurina22ORCID,Atay Selim Melvin23ORCID,Auer Tibor24ORCID,Baracchini Giulia2526ORCID,Bayer Johanna M M2728ORCID,Beauvais Michael J S29ORCID,Bijsterbosch Janine D30ORCID,Bilgin Isil P31ORCID,Bollmann Saskia32ORCID,Bollmann Steffen3334ORCID,Botvinik-Nezer Rotem35ORCID,Bright Molly G3637ORCID,Calhoun Vince D38ORCID,Chen Xiao394041ORCID,Chopra Sidhant22ORCID,Chuan-Peng Hu42ORCID,Close Thomas G4344ORCID,Cookson Savannah L45ORCID,Craddock R Cameron46ORCID,De La Vega Alejandro47ORCID,De Leener Benjamin4849ORCID,Demeter Damion V47ORCID,Di Maio Paola5051ORCID,Dickie Erin W5253ORCID,Eickhoff Simon B5455ORCID,Esteban Oscar56ORCID,Finc Karolina57ORCID,Frigo Matteo58ORCID,Ganesan Saampras5960ORCID,Ganz Melanie6162ORCID,Garner Kelly G636465ORCID,Garza-Villarreal Eduardo A66ORCID,Gonzalez-Escamilla Gabriel67ORCID,Goswami Rohit6869ORCID,Griffiths John D7071,Grootswagers Tijl72ORCID,Guay Samuel73ORCID,Guest Olivia74ORCID,Handwerker Daniel A75ORCID,Herholz Peer7ORCID,Heuer Katja7677ORCID,Huijser Dorien C7879ORCID,Iacovella Vittorio80ORCID,Joseph Michael J E81ORCID,Karakuzu Agah8283ORCID,Keator David B84ORCID,Kobeleva Xenia8586ORCID,Kumar Manoj87ORCID,Laird Angela R88ORCID,Larson-Prior Linda J899091ORCID,Lautarescu Alexandra9293ORCID,Lazari Alberto94ORCID,Legarreta Jon Haitz95ORCID,Li Xue-Ying96979899,Lv Jinglei100ORCID,Mansour L. Sina5960ORCID,Meunier David101ORCID,Moraczewski Dustin102ORCID,Nandi Tulika103,Nastase Samuel A87ORCID,Nau Matthias104105ORCID,Noble Stephanie106ORCID,Norgaard Martin107108ORCID,Obungoloch Johnes109ORCID,Oostenveld Robert110111ORCID,Orchard Edwina R22ORCID,Pinho Ana Luísa112ORCID,Poldrack Russell A113ORCID,Qiu Anqi114115ORCID,Raamana Pradeep Reddy116ORCID,Rokem Ariel117ORCID,Rutherford Saige118119ORCID,Sharan Malvika12ORCID,Shaw Thomas B32ORCID,Syeda Warda T120ORCID,Testerman Meghan M121ORCID,Toro Roberto76122ORCID,Valk Sofie L5455123ORCID,Van Den Bossche Sofie124ORCID,Varoquaux Gaël112125ORCID,Váša František126,Veldsman Michele127ORCID,Vohryzek Jakub4128ORCID,Wagner Adina S55ORCID,Walsh Reubs J129130ORCID,White Tonya131132ORCID,Wong Fu-Te133134,Xie Xihe135ORCID,Yan Chao-Gan39136137ORCID,Yang Yu-Fang138ORCID,Yee Yohan139140ORCID,Zanitti Gaston E112,Van Gulick Ana E141142ORCID,Duff Eugene3143ORCID,Maumet Camille144ORCID

Affiliation:

1. Section on Developmental Neurogenomics, National Institute of Mental Health, Bethesda, MD 20892, USA

2. Centre for Medical Image Computing, Department of Computer Science, University College London, London, WC1E 6BT, UK

3. Wellcome Centre for Integrative Neuroimaging, University of Oxford, Oxford, OX3 9DU, UK

4. Department of Psychiatry, University of Oxford, Oxford, OX3 7JX, UK

5. Institute of Psychology, Université Catholique de Louvain, Louvain la Neuve 1348, Belgium

6. Department of Electrical Engineering, Eindhoven University of Technology, Eindhoven, 5612 AP, The Netherlands

7. NeuroDataScience - ORIGAMI laboratory, McGill University, Montreal, QC, H3A 2B4, Canada

8. Department of Biomedical Engineering, McGill University, Montreal, QC, H3A 2B4, Canada

9. Center for the Developing Brain, The Child Mind Institute, New York City, NY 10022, USA

10. Department of Psychology, Florida International University, Miami, FL 33199, USA

11. Department of Computer Science and Software Engineering, Concordia University, Montreal, QC, H3G 1M8, Canada

12. The Alan Turing Institute, London, NW1 2DB, UK

13. Department of Neuroscience, Brighton and Sussex Medical School, University of Sussex, Brighton, BN1 9RR, UK

14. Cardiff University Brain Research Imaging Centre, Cardiff University, Cardiff, CF24 4HQ, UK

15. NeuroPoly Lab, Polytechnique Montreal, Montreal, QC, H3T 1J4, Canada

16. Departement of Psychological & Brain Sciences, Indiana University, Bloomington, IN 47405, USA

17. ETSI Telecomunicación, Universidad Politécnica de Madrid and CIBER-BBN, 28040 Madrid, Spain

18. Big Data Institute, University of Oxford, Oxford, OX3 7LF, UK

19. Department of Psychology, University of Cambridge, CB2 3EB, Cambridge, UK

20. Department of Electrical Engineering, Polytechnique Montréal, Montréal, QC, H3T 1J4, Canada

21. Center for Adaptive Rationality, Max Planck Institute for Human Development, Berlin 14195, Germany

22. The Turner Institute for Brain and Mental Health, School of Psychological Sciences, and Monash Biomedical Imaging, Monash University, Victoria, VIC, Clayton 3168, Australia

23. Neuroscience and Neurotechnology, Middle East Technical University, Ankara 06800, Turkey

24. School of Psychology, University of Surrey, Guildford GU2 7XH, UK

25. Department of Neurology and Neurosurgery, McGill University, Montréal, QC, H3A 2B4, Canada

26. Montréal Neurological Institute, Montréal, QC, H3A 2B4, Canada

27. Centre for Youth Mental Health, University of Melbourne, Melbourne, VIC, 3010, Parkville, Melbourne, Australia

28. Orygen Youth Health, Melbourne, VIC, 3052, Royal Park, Melbourne, Australia

29. Centre of Genomics and Policy, McGill University, Montreal, QC, H3A 0G1, Canada

30. Department of Radiology, Washington University School of Medicine, Saint Louis, MO, 63110, USA

31. Department of Biomedical Engineering, Cybernetics, The School of Biological Sciences, The University of Reading, Reading, RG6 6AH, UK

32. Centre for Advanced Imaging, The University of Queensland, Brisbane, QLD 4072, Australia

33. School of Information Technology and Electrical Engineering, The University of Queensland, Brisbane, QLD 4072, Australia

34. ARC Training Centre for Innovation in Biomedical Imaging Technology, The University of Queensland, Brisbane, QLD 4072, Australia

35. Department of Psychological and Brain Sciences, Dartmouth College, Hanover, NH 03755, USA

36. Physical Therapy and Human Movement Sciences, Feinberg School of Medicine, Northwestern University, Chicago, IL 60611, USA

37. Biomedical Engineering, McCormick School of Engineering and Applied Sciences, Northwestern University, Evanston, IL 60208, USA

38. Tri-institutional Center for Translational Research in Neuroimaging and Data Science (TReNDS), Georgia State, Georgia Tech, Emory, Atlanta, GA 30303, USA

39. CAS Key Laboratory of Behavioral Science, Institute of Psychology, 100101, Beijing, China

40. Magnetic Resonance Imaging Research Center, Institute of Psychology, Chinese Academy of Sciences, 100101, Beijing, China

41. International Big-Data Center for Depression Research, Chinese Academy of Sciences, Beijing 100101, Beijing, China

42. School of Psychology, Nanjing Normal University, Nanjing 210024, China

43. Department of Biomedical Engineering, The University of Sydney, Sydney, NSW 2006, Australia

44. National Imaging Facility, The University of Sydney, Sydney, NSW 2006, Australia

45. Helen Wills Neuroscience Institute, University of California, Berkeley, Berkeley, CA 94720, USA

46. Department of Diagnostic Medicine, The University of Texas at Austin Dell Medical School, Austin, TX 78712, USA

47. Department of Psychology, The University of Texas at Austin, Austin, TX 78712, USA

48. Department of Computer and Software Engineering, Polytechnique Montreal, Montreal, QC H3T 1J4, Canada

49. Research Centre, Sainte-Justine University Hospital Center, Montreal, QC, H3T 1C5, Canada

50. Center for Systems, Knowledge Representation and Neuroscience, Edinburgh and Taipei, UK and Taiwan

51. Institute for Globally Distributed Open Research and Education (IGDORE)

52. Krembil Centre for Neuroinformatics, Centre for Addiction and Mental Health, Toronto, ON, M5T 1R8, Canada

53. Department of Psychiatry, University of Toronto, Toronto, ON, M5T 1R8, Canada

54. Institute of Systems Neuroscience, Medical Faculty, Heinrich Heine University Düsseldorf, Düsseldorf 40225, Germany

55. Institute of Neuroscience and Medicine, Brain & Behaviour (INM-7), Research Centre Jülich, Jülich 52425, Germany

56. Department of Radiology, Lausanne University Hospital and University of Lausanne, Lausanne 1003, Switzerland

57. Centre for Modern Interdisciplinary Technologies, Nicolaus Copernicus University, Toruń 87-100, Poland

58. Athena Project Team, Université Côte D'Azur, Inria, 06103 Nice, France

59. Melbourne Neuropsychiatry Centre, The University of Melbourne, Melbourne, VIC 3010, Australia

60. Department of Biomedical Engineering, The University of Melbourne, Melbourne, VIC 3010, Australia

61. Neurobiology Research Unit, Rigshospitalet, Copenhagen DK-2100, Denmark

62. Department of Computer Science, University of Copenhagen, Copenhagen DK-2100, Denmark

63. Queensland Brain Institute, University of Queensland, St. Lucia, QLD 4072, Australia

64. School of Psychology, University of Birmingham, Birmingham, B15 2TT, UK

65. School of Psychology, University of Queensland, St. Lucia, QLD 4072, Australia

66. Laboratorio Nacional de Imagenología por Resonancia Magnética, Instituto de Neurobiología, Universidad Nacional Autónoma de México campus Juriquilla, Querétaro, Qro 76230, Mexico

67. Department of Neurology, Focus Program Translational Neuroscience (FTN), Rhine Main Neuroscience Network (rmn2), University Medical Center of the Johannes Gutenberg University Mainz, Mainz 55131, Germany

68. Faculty of Physical Sciences, University of Iceland, 102 Reykjavík, Iceland

69. Department of Chemistry, Indian Institute of Technology Kanpur, Kanpur 208016, India

70. Department of Psychiatry, University of Toronto, Toronto, ON M5T 1R8, Canada

71. Krembil Centre for Neuroinformatics, Centre for Addiction and Mental Health, Toronto, ON M6J 1H4, Canada

72. The MARCS Institute for Brain, Behaviour & Development, Western Sydney University, Sydney 2751, NSW, Australia

73. Department of Psychology, Université de Montréal, Montreal, QC H3C 3J7, Canada

74. Donders Centre for Cognitive Neuroimaging, Radboud University, Nijmegen, 6525 EN, Netherlands

75. Section on Functional Imaging Methods, Laboratory of Brain and Cognition, National Institute of Mental Health, Bethesda, MD 20892-9663, USA

76. Center for Research and Interdisciplinarity (CRI), INSERM U1284, Université de Paris, 75004 Paris, France

77. Department of Neuropsychology, Max Planck Institute for Human Cognitive and Brain Sciences, 04103 Leipzig, Germany

78. Erasmus School of Social and Behavioral Sciences, Erasmus University Rotterdam, Rotterdam 3062, the Netherlands

79. Developmental and Educational Psychology, Leiden University, Leiden 2333, the Netherlands

80. Center for Mind/Brain Sciences - CIMeC, University of Trento, Rovereto 38068, Italy

81. Campbell Family Mental Health Research Institute, Centre for Addiction and Mental Health, Toronto, ON M5T 1R8, Canada

82. NeuroPoly Lab, Institute of Biomedical Engineering, Polytechnique Montréal, Montréal, QC, H3T 1N8, Canada

83. Montréal Heart Institute, University of Montréal, Montréal, QC, H1T 1C8, Canada

84. Psychiatry and Human Behavior, University of California Irvine, Irvine, CA 92697, USA

85. Department of Neurology, University Hospital Bonn, 53127 Bonn, Germany

86. Clinical Research, German Center for Neurodegenerative Diseases, 53127 Bonn, Germany

87. Princeton Neuroscience Institute, Princeton University, Princeton, NJ 08544, USA

88. Department of Physics, Florida International University, Miami, FL 33199, USA

89. Psychiatric Research Institute, University of Arkansas for Medical Sciences, Little Rock, AR 72205, USA

90. Arkansas Children's Nutrition Center, Little Rock, AR, USA

91. Department of Neurology, Pediatrics, Neuroscience & Developmental Sciences, Biomedical Informatics, University of Arkansas for Medical Sciences, Little Rock, AR 72205, USA

92. Department of Perinatal Imaging and Health, Centre for the Developing Brain, School of Biomedical Engineering and Imaging Sciences, King's College London, London SE5 8AF, UK

93. Department of Forensic and Neurodevelopmental Sciences, Institute of Psychiatry, Psychology and Neuroscience, King's College London, London SE1 7EH, UK

94. Wellcome Centre for Integrative Neuroimaging, FMRIB, Nuffield Department of Clinical Neurosciences, University of Oxford, Oxford, OX3 9DU, UK

95. Department of Computer Science, Université de Sherbrooke, Sherbrooke, QC J1K 2R1, Canada

96. Sino-Danish College, University of Chinese Academy of Sciences, Beijing101408, China

97. CAS Key Laboratory of Behavioral Science, Institute of Psychology, Chinese Academy of Sciences, Beijing 100101, China

98. Sino-Danish Center for Education and Research, Graduate University of Chinese Academy of Sciences, Beijing 101408, China

99. CFIN and PET Center, Aarhus University, 8000 Aarhus, Denmark

100. School of Biomedical Engineering & Brain and Mind Center, University of Sydney, Sydney, NSW 2006, Australia

101. Aix Marseille Univ, CNRS, INT, Institut de Neurosciences de la Timone, 13005 Marseille, France

102. National Institute of Mental Health, Bethesda, MD 20892, USA

103. Nuffield Department of Clinical Neurosciences, University of Oxford, Oxford OX3 7LF, UK

104. Section on Learning and Plasticity, Laboratory of Brain and Cognition, National Institute of Mental Health, Bethesda, MD 20892-9663, USA

105. Max-Planck-Institute for Human Cognitive and Brain Sciences, Leipzig, Germany

106. Radiology & Biomedical Imaging, Yale University, New Haven, CT 06519, USA

107. Center for Reproducible Neuroscience, Department of Psychology, Stanford University, Stanford, CA 94305Ci, USA

108. Neurobiology Research Unit, Department of Neurology, Rigshospitalet, Copenhagen University Hospital, Copenhagen 2100, Denmark

109. Department of Biomedical Sciences and Engineering, Mbarara University of Science and Technology, Mbarara City, Uganda

110. Donders Institute for Brain, Cognition and Behaviour, Radboud University, Nijmegen, 6500 GL, The Netherlands

111. NatMEG, Karolinska Institutet, Stockholm 171 77, Sweden

112. Université Paris-Saclay, Inria, CEA, 91120 Palaiseau, France

113. Department of Psychology, Stanford University, Stanford, CA 94305, USA

114. Department of Biomedical Engineering, The N.1 Institute for Health, Smart Systems Institute, National University of Singapore, Singapore 117583, Singapore

115. Department of Biomedical Engineering, Johns Hopkins University, Baltimore, MD 21218, USA

116. Department of Radiology, University of Pittsburgh, Pittsburgh, PA 15213, USA

117. Department of Psychology & eScience Institute, University of Washington, Seattle, WA 98195, USA

118. Department of Cognitive Neuroscience, Radboud University Medical Center, Nijmegen 6525 EN, The Netherlands

119. Department of Psychiatry, University of Michigan, Ann Arbor, MI 48109, USA

120. Melbourne Neuropsychiatry Centre, Department of Psychiatry, The University of Melbourne, VIC 3053, Australia

121. University Library, Princeton University, Princeton, NJ 08544, USA

122. Neuroscience Department, Institut Pasteur, 75015 Paris, France

123. Otto Hahn Group Cognitive Neurogenetics, Max Planck Institute for Human Cognitive and Brain Sciences, Leipzig 04303, Germany

124. Department of Data Analysis, Faculty of Psychology and Educational Sciences, Ghent University, Ghent 9000, Belgium

125. Montreal Neurological Institute, McGill, Montreal, QC, H3A 2B4, Canada

126. Department of Neuroimaging, Institute of Psychiatry Psychology & Neuroscience, King's College London SE5 8AF, London, UK

127. Department of Experimental Psychology, University of Oxford, Oxfordshire, OX2 6GG, Oxford, UK

128. Center for Music in the Brain, Department of Clinical Medicine, Aarhus University, Aarhus 8000, Denmark

129. Department of Clinical, Neuro-, and Developmental Psychology, Vrije Universiteit Amsterdam, Amsterdam,1081BT, The Netherlands

130. Center for Applied Transgender Studies , Chicago, USA

131. Department of Child and Adolescent Psychiatry, Erasmus University Medical Centre, Rotterdam, 3000CB, The Netherlands

132. Department of Radiology and Nuclear Medicine, Erasmus University Medical Centre, Rotterdam 3000CB, The Netherlands

133. Institute of Linguistics, Academia Sinica, Taipei, Taiwan

134. Institute of Medical Science, University of Toronto, Toronto, ON, M5S 1A8, Canada

135. Department of Neuroscience, Weill Cornell Graduate School, New York City, NY 10065, USA

136. Department of Psychology, University of Chinese Academy of Sciences, 100101 Beijing, China

137. International Big-Data Center for Depression Research, Chinese Academy of Sciences, 100101, Beijing, China

138. Department of Psychology, University of Würzburg, Würzburg 97074, Germany

139. Department of Medical Biophysics, University of Toronto, Toronto, ON, M5G 1L7, Canada

140. Mouse Imaging Centre, The Hospital for Sick Children, Toronto, ON, M5T 3H7, Canada

141. Figshare, Cambridge, MA 02139, USA

142. University Libraries, Carnegie Mellon University, Pittsburgh, PA, 15213, USA

143. Department of Paediatrics, University of Oxford, Oxford, OX3 9DU, UK

144. Inria, Univ Rennes, CNRS, Inserm, IRISA UMR 6074, Empenn ERL U 1228, 35042 Rennes, France

Abstract

Abstract As the global health crisis unfolded, many academic conferences moved online in 2020. This move has been hailed as a positive step towards inclusivity in its attenuation of economic, physical, and legal barriers and effectively enabled many individuals from groups that have traditionally been underrepresented to join and participate. A number of studies have outlined how moving online made it possible to gather a more global community and has increased opportunities for individuals with various constraints, e.g., caregiving responsibilities. Yet, the mere existence of online conferences is no guarantee that everyone can attend and participate meaningfully. In fact, many elements of an online conference are still significant barriers to truly diverse participation: the tools used can be inaccessible for some individuals; the scheduling choices can favour some geographical locations; the set-up of the conference can provide more visibility to well-established researchers and reduce opportunities for early-career researchers. While acknowledging the benefits of an online setting, especially for individuals who have traditionally been underrepresented or excluded, we recognize that fostering social justice requires inclusivity to actively be centered in every aspect of online conference design. Here, we draw from the literature and from our own experiences to identify practices that purposefully encourage a diverse community to attend, participate in, and lead online conferences. Reflecting on how to design more inclusive online events is especially important as multiple scientific organizations have announced that they will continue offering an online version of their event when in-person conferences can resume.

Funder

National Institutes of Health

National Science Foundation

National Institute of Mental Health

Biotechnology and Biological Sciences Research Council

Fonds Wetenschappelijk Onderzoek

Publisher

Oxford University Press (OUP)

Subject

Computer Science Applications,Health Informatics

Reference29 articles.

1. Virtual conferences raise standards for accessibility and interactions;Sarabipour,2020

2. Beyond the carbon footprint: Virtual conferences increase diversity, equity, and inclusion;Skiles,2020

3. An open letter to past, current and future mentors of Black neuroscientists;Singleton;Nat Rev Neurosci,2021

4. Better for whom? Leveling the injustices of international conferences by moving online;Niner;Front Mar Sci,2021

5. #bropenscience is broken science;Whitaker;Psychologist,2020

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